Scottsdale city employees in most instances are following proper travel and credit card purchasing policies, according to two new reports released Wednesday by the city auditor’s office.
The travel expenditure audit looked at how 60 employees followed out-of-town travel procedures in 2006.
All received the necessary approval to travel and 59 of the 60 filled out the proper forms.
However, in seven of 12 instances for rental cars, there was not sufficient evidence to prove the business need or that the rental was the most economical option, according to the audit.
In addition, five trips used a city vehicle for travel, but none of the employee forms listed that fact. The audit also recommended including a travel itinerary for all trips — they were typically only available on trips involving air travel — to verify correct calculation of the $39 per diem. The audit also called for better oversight of vehicle trips into Mexico.
For the 2005-06 fiscal year, the city budgeted more than $613,000 for travel.
The purchasing-card program audit was a random sample of 60 credit cards during the month of May. There was only one major instance of noncompliance when personal travel for an employee’s spouse was purchased with the city credit card. Reimbursement was made 21 days later.
Currently, 316 employees have access to credit cards for city-related purchases.
The audits were presented to a City Council subcommittee this week.